A Productivity Pit Stop Initiative
Find Your Biggest Time Drain
Rank these six time drains from biggest to smallest.
Your #1 will show where capacity is quietly disappearing — and which calculator to run first.
In most teams, the issue is not effort or capability. Time is draining away through gaps nobody has bothered to plug.
How this works: Drag the items below to rank them from 1 (the drain costing you the most) to 6 (the smallest).
Your #1 drain is where the most capacity is being lost. The calculator that follows puts a number on it — and shows you what to do first.
Tap the ↑ ↓ arrows to rank the drains
Inbox Overload
Too much time processing email. The inbox drives the day instead of the person.
Typical signs: constant checking, long CC chains, important work delayed by message volume.
Typical signs: constant checking, long CC chains, important work delayed by message volume.
Meeting Spillover
Too many meetings, too little output. Meetings create more work than they resolve.
Typical signs: repeated agenda items, unclear outcomes, back-to-back diaries with no execution time.
Typical signs: repeated agenda items, unclear outcomes, back-to-back diaries with no execution time.
Interruption Creep
The day is constantly broken up before important work gets done. Sustained focus rarely happens.
Typical signs: task switching, unfinished work, difficulty concentrating for more than 20 minutes.
Typical signs: task switching, unfinished work, difficulty concentrating for more than 20 minutes.
Priority Blur
People are working hard but not always on the right things. Effort and impact are misaligned.
Typical signs: urgency crowding out importance, duplicated effort, confusion about what matters most today.
Typical signs: urgency crowding out importance, duplicated effort, confusion about what matters most today.
Follow-Through Lag
Things get agreed, then drift. Nobody is certain who is doing what by when.
Typical signs: actions forgotten, repeated discussions, stalled progress after meetings.
Typical signs: actions forgotten, repeated discussions, stalled progress after meetings.
Underused Tools
Teams, Outlook, and Copilot are there — but the capability sits unused. Present but underused.
Typical signs: manual workarounds, scattered information, underused features, shadow systems.
Typical signs: manual workarounds, scattered information, underused features, shadow systems.
Drag at least one item to begin the diagnostic